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Surge Actions: The Front End

Not all patient volume surges are alike. With so many differences among patients and illnesses, different levels of acuity, and specialty nursing requirements, when volume picks up, critical bottlenecks will appear in different parts of the system each time. Which part of the system reaches overload first? Which overload is the worst? Which has the greatest impact upon clinical care, hospital operations, and finances? These questions must be asked afresh each time a surge situation develops.

To illustrate this, consider a hospital with “boarders” – admitted patients waiting for a bed – in the Emergency Department (ED), with ambulances diverting to other hospitals, and patients walking out without even being seen by a physician because it’s taking too long. These are all costly scenarios for a hospital from both a financial, as well as a delivery of care perspective. But is it effective to send case management out to all nursing units and spend hours working to get patients home a day or even a few hours earlier in order to free up needed beds? What if, upon deeper examination, it turns out the bottleneck is only with telemetry beds and that there is actually no shortage of ICU or med-surg beds? Imagine how much more effective it would be to focus the efforts of case management on only the type of beds in short supply.

Let’s look at specific sets of actions that can be taken that are associated with the entry points to the hospital, or “front end.” Most hospitals and systems receive incoming patients through several channels: scheduled surgical and procedural cases, scheduled medical encounters (e.g., oncology), direct admissions (from physicians’ offices), transfers from other hospitals (typically for patients requiring a higher level of care), or, finally, ambulance and walk-in patients who arrive via the ED.

Talking specifically about the ED: During surges, with profound bed shortages, can demand for beds from patients arriving at the ED be managed? The answer is yes, but only with a coordinated strategy embraced at the very top levels of the organization, with very wide involvement among staff and providers, and most importantly with a set of tools to provide a timely, data-driven, decision-support framework.

There are two main strategies for managing demand for beds from the ED. The first is facilitating treatment discharges to reduce avoidable admissions. The other, more complex approach is directing admissions between hospitals within a multi-hospital system and success depends on these key tenets.

The right case at the right place
Many systems comprise a mix of hospitals, ranging from tertiary- or quaternary-care sites with extensive specialty coverage, through to community hospitals that may offer little more than general medicine, general surgery, and OBGYN coverage. Often the cost per bed-day matches the complexity of services available. Within the same system, the per-bed-day cost at the community sites might be half the cost of the “mothership” that has intensive capital investment in specialized equipment, as well as more intensive and specialized “human capital” on hand.

In purely financial terms, it would make sense for hospitals to direct patients with higher complexity illnesses towards the more resource-intensive hospitals, and those with simpler illnesses towards community hospitals. This would match the clinical capabilities of the facilities to the needs of patients. Further, it would match high costs per bed-day to cases with higher revenue per bed-day, allowing flagship hospitals within systems to provide greater care to the sickest patients.

Managing patient expectations
However, for some simple reasons this is often not the practice. Patients arrive at a particular hospital expecting that if they require admission they will be admitted at the same site. This may be because it is close to where they or their family live. Or it may be because the doctors who are mainstays of their care don’t have admitting privileges at other sites. It may simply be that they are most familiar with the hospital they came to.

Clearly an argument can be made for routinely routing patients according to acuity. And that argument takes on new force at times of high demand for beds. During surges, it is important not only to manage overall demand and supply, but to manage various specific types of demand. In practice, during surges, that will mean directing high- and low-complexity patients to different hospitals within a system.

Readiness of staff and processes
There is much heavy-lifting required to do this. Physicians, nurses, and other staff need to understand why patients are being transported between sites for admission. This is being done not simply for financial reasons, but to provide timely care to people who need it at the site most able to provide that care. Scripting needs to be developed and field tested. Elements of the scripting will generally include reassurances that member hospitals are part of the same system, with the same care processes, and that in a period of high demand they are being admitted to the site that has a bed clean and ready for them with nurses and doctors waiting to provide care.

There are different ways to segment which patients go to which hospitals. One approach is diagnosis-driven. For example non-ICU community acquired pneumonia cases may be admitted to community hospitals, while more complicated pneumonia cases come to the flagship. A different approach is to involve case management in directing the flow of patients between sites. This has the benefit of sparing physicians the effort of remembering and internalizing rules that are essentially administrative rather than clinical.

Leadership support
Awareness and support must extend to the very top leadership as well as governing boards. There will be complaints. If front-line staff and providers are not supported, efforts to route patients between sites will quickly degenerate into inconsistency and then failure.

During times of regular demand, a process for routing patients between sites can improve quality of care and can aid growth and financial strength for a health system. During surge periods, such a strategy goes further and can help weather the storm. Executing on such a strategy can be made far more effective by advanced operation management data platforms that can warn of impending surges, highlight where bottlenecks will occur first or worst, and indicate where opportunities lie for admitting patients across sites within a system.

This article was originally posted on the Hospital IQ website.

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Paris’ Complete Road Warrior Gear List

I never planned on being a road warrior, but these days I think I qualify for the title. These past two years I have been refining and honing the set of gear that goes with me in my carry-on suitcase and laptop bag. Here (complete with affiliate links) is what I take with me. An ASTERISK is for the things you didn’t know you needed.

Gadgets

Travel Router*


GL.iNet GL-AR300M Mini Travel Router
I have had it up to here with re-entering my name and room number or rewards program details every 24 hours for three devices (laptop, phone, Fire Stick). This device connects to the hotel WiFi or ethernet, then shares the connection as a private network.

Universal TV Remote*


Inteset INT-422 4-in-1 Universal Backlit IR Learning Remote
Why? Because you want to be able to change the input on your hotel TV so you can watch things on your Amazon Fire. This unit is surprisingly well constructed, and finding the right code for your hotel TV is a cinch. I stay in Hilton chain hotels and they all seem to be LG TVs so I never have to change between codes, but this has quick access buttons for four different devices.

Amazon Fire Stick*


Fire TV Stick with Alexa Voice Remote
I switched over from Roku to Amazon Fire Stick recently. I actually prefer the interface for the Roku, as I find it hard to find things on the Amazon interface. Yet I find that the Fire Stick is much, much better at connecting to hotel networks, and for that reason it wins out. I connect this up to the HDMI port on the hotel TV, and use my universal remote to select the HDMI input.

Wall Charger with QuickCharge 3


AUKEY USB Wall Charger with Quick Charge 3.0
This does the job! Super fast, and has never fried my equipment.

Noise-Canceling Headphones


I have removed this item. I am currently trying out an alternative product.

Power Bank Charger


Aibocn 10000mAh Power Bank Portable Charger
For when you can’t find a power outlet at the airport. This will charge my phone at least twice, and it has rapid-charge, just about as fast in my experience as a wall charger.

Alarm Clock


MARATHON CL030036WH Atomic Travel Alarm Clock
I like to have hard switches on alarm clocks, to know absolutely one-hundred-percent for sure that they are set to “on”. This has some nice extra features such as temperature and atomic time setting.

Car Gadgets

Magnet Mount for Cell Phone


Dashboard Mount TechMatte MagGrip
My wife and I use magnetic mounts in both of our cars, and I take a mount with me when I travel. You stick a thin metal plate onto the back of your phone. The mount has a powerful magnet to hold the phone in place without any clips. This one has a gel base to help it achieve suction. However, it is worth noting that many new cars have textured vinyl on the dash and the base does not stick well to these. Instead I stick the base on the window. The downside of the gel is that it can pick up dust and dirt. You can wash it off with soap and water.

Dash Cam*


FalconZero F170HD+ DashCam 1080P
Having a crash in a rental car can be much more of a hassle than having one in your own car, whatever coverage you do or don’t sign up for. If you are a sensible driver then capturing the truth of what happened on camera is probably a good idea. This dash cam turns on and stays on the whole time you are driving. In some countries a majority of drivers on the road have these running. It isn’t just about property damage and civil liability. A dash cam can be useful to establish the truth of what happened in front of your car in any situation.

Car charger with QuickCharge 3


Quick Charge 3.0 AUKEY Car Charger
I have gone through many, many, many car chargers. This one puts out enough juice to charge my phone while I am using it as a GPS and phone at the same time.

Bluetooth Speakerphone*


SOAIY S-32 Voice Command Hands-free Bluetooth In-car Speakerphone
I don’t like using the built-in Bluetooth speakerphone on rental cars, as these store some of my data, and often have connection issues. This little beauty clips onto the sun visor. It turns off automatically so one charge generally lasts for weeks.

Packing

Carry-on Suitcase


Travelpro Maxlite 4 21 Inch Expandable Spinner
I prefer a spinner (4 wheels) to a rollaboard (2 wheels) because I can pull it sideways. I’ve switched to soft-shell so I can squeeze in irregularly shaped items and because it is more forgiving of overfilling. My main requirements in a suitcase are for ruggedness of the case, of the wheels, of the handle. And of course it needs to be no more than 22 x 14 x 9 including handles and wheels.

Laptop Case


CoolBELL 15.6 Inch Messenger Bag
Key features: a strap at the back so it can be mounted on the carry-on handle; it should not be much wider than your carry-on (14 inches) so it doesn’t bang into people in the aisle seats; rugged construction. Overall it should be no more than 18 x 14 x 8 inches to qualify as your “personal item”.

Shoe Bags


YAMIU Travel Shoe Bags Set of 4
You want to be able to put your shoes in any compartment without worrying about getting your clothes dirty. These are the key.

Packing cubes


AmazonBasics 4-Piece Packing Cube Set
I use one of these for the gadgets I use in my hotel room, and another for the gadgets for my car. I keep both in my laptop case. As soon as I get into my rental car, I pull this out, and set up my dash cam, bluetooth speakerphone, phone mount and charger.

Compression sack*


Outdoor Research Ultralight Compr Sk 15L
When flying domestically the weight of your carry-on generally won’t be an issue. These are great for cramming in some things which are compressible and which you don’t mind creasing.

Sleeping

Pillow


Therm-a-Rest Compressible Travel Pillow
I have always been a side sleeper and I prefer a very low profile pillow. Big puffy hotel pillows don’t work well. This pillow rolls up and has its own compression cinch. I actually opened up the seam and took out some filling to make it even thinner.

Eye shades


3D Sleep Mask by PrettyCare
For when the hotel shades don’t get the room dark enough. There’s a load of sleep research showing that you will sleep better in cool, very dark environments. These help with the dark part.

Personal Care

Electric Shaver


Braun Series 7 7865cc Men’s Electric Foil Shaver
I have a fairly stiff beard, and it took me years to find a shaver which worked well without pinching or hurting. This one rocks. It comes with a “cleaning station” which cleans and lubricates after each shave. I don’t take the cleaning station on the road. While traveling, after each shave, I open it up, tap out the shavings, the brush it out, then reassemble and run under hot water with the shaver on, then disassemble and allow to dry. I take with me a tiny container of oil, which I replenish with Wahl oil, and I apply that before shaving. I know I just listed a lot of steps, but this takes maybe 20 seconds after a shave.

Electric Toothbrush


Oral-B Black Pro 1000 Power Rechargeable Electric Toothbrush
These last and last and do a great job. I see no point in buying the higher end ones – I don’t want some Bluetooth enabled tracking of my brushing habits, nor do I need ten brushing modes. The only brushing mode I need is, “clean my teeth.” I used the high end Sonicare for years, but am happy I switched to this.

Silicone Liquid Containers


Kitdine Portable Soft Silicone Travel bottles
These hold the TSA maximum 100ml (3.4 oz). I like these because they generally don’t leak, and it is easy to disassemble and wash them out.

Dry Bag*


DRY PAK WB-3 Roll Top Dry Gear Bag
No-one wants the liquids they carry to leak all through their luggage. I’ve tried ziplocks, silicone ziplocks and a bunch of other solutions. So then I thought, why not use the dry-bag I take sailing? Sure enough this will NEVER leak. And it is super tough.

Clothing

I often travel between warm and cold climates. I make it a rule to wear the warm layers on the plane rather than trying to pack them. I also have items that are both very warm and very low volume.

Columbia Vest


Columbia Men’s Steens Mountain Vest
The perfect middle layer

Columbia Jacket


Columbia Men’s Voodoo Falls 590 TurboDown Hooded Jacket
Super light weight, super warm outer layer with compact synthetic down and heat reflective inner layer

Tevas


Teva Men’s Omnium Closed Toe Sandal
I find sneakers too bulky to take along in carry-on. So I take these, and wear them with no-show socks to avoid sandal-stink.

Laundry

Laundry Bag


Nylon Laundry Bag – Purple, 22” x 32”
I take a small laundry bag with me. Of course it’s useful for doing laundry, which as a rule I do every 3 days. But it’s also useful for keeping dirty clothes in on the way home.

TSA Pre-check / Global Entry

If you travel regularly you really need to have one of these. TSA pre-check covers you for domestic travel only. Global Entry covers you for domestic and international. You won’t believe how much time and hassle you will save.

Patient Flow

Triggers for Surges: The Role of Advanced Data

Precision matters when hospitals are responding to surges in inpatient demand. Many hospitals learn the hard way just how expensive it can be when there is no effective process for responding to surges as they can result in lost transfers, lost direct admissions, lost admissions from ED walkouts, sometimes even canceled surgical cases, to say nothing of the negative impact to the patient experience, level of clinical care and hospital reputation. Yet hospitals that have woken up to the need for surge planning know getting the response right is just as important. Triggering surge actions when they aren’t necessary or targeting the wrong areas for action can also be expensive and can undermine staff engagement with surge planning. Advanced data systems can take hospitals to the next level of economic and operational performance by identifying triggers for surge response activation that are early, accurate, specific, and targeted.

Even without advanced data, implementing a surge plan with appropriate triggers and actions beats having no plan at all! But as we look at all the classic situations where bottlenecks cause delays and overcrowding, we see just how much can be achieved with advanced data systems that offer accurate and timely insights.

Emergency Departments

Surge triggers in the ED will typically involve how many patients are waiting to be seen, how many are currently being treated, and how many are “boarding” – admitted patients waiting for inpatient beds. These measures are good for raising the alarm when there is already a problem. However, many of the actions to address and alleviate surges require significant lead time, such as reassigning nurses or calling them in for extra shifts. Advanced data systems can forecast ED demand days in advance based on historical demand, weather patterns, seasonality and local events to predict the number of patients and mix of acuities arriving hour-by-hour. Combining this with simulation modeling produces predictions days ahead of time to warn of impending high demand situations. Additionally these predictions will be for specific bed types, highlighting whether it is critical care beds, telemetry beds, or med-surg beds that will be most in need.

Inpatient censuses

Inpatient census is another common trigger for surge responses. Once again, hospitals typically have triggers that reflect a state of bed shortage and overcrowding only once the crisis has occurred. Opening additional nursing units and beds takes time, as does calling in staff, working with case managers to prioritize discharges, and other measures to address census crunches. Advanced data approaches combine forecasting with simulation modeling of the entire hospital or health system. This allows hospitals to mobilize early and to focus upon specific levels of care. For instance, there are times when hospitals experience a shortage of critical care beds but not other bed types. Such events require targeted action rather than an overall surge response, and advanced data systems can predict these events well ahead of time.

Advanced data approaches

Advanced data approaches can combine several key elements, such as data from disparate hospital IT systems (e.g., health records, physician order entry systems, bed management and finance). They integrate these disparate data sources into a single data warehouse. They can run thousands of simulations with real data, to quantify not only expected metrics, but variability. They allow “what if” scenario testing to establish whether specific actions will work to improve operations, avoiding putting staff through trial and error initiatives. Complex forecasting can bring in arrivals through all sources, whether it’s emergencies, direct admits, or planned surgeries. Holistic modeling across an entire system can allow decisions to fully realize synergies across sites. Dashboards break down walls between disciplines and departments, allowing everyone to share the same data and the same forecasting in real time. And these systems allow for radical transparency, drilling down to the level of individual encounters behind the metrics to achieve trust and buy-in.

All of these features are important for improving healthcare operations generally. When it comes to census surges specifically, these capabilities will powerfully augment traditional triggers to ensure surge responses are early, accurate, specific, and targeted.

This article originally appeared on the Hospital IQ website

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Surge Planning: When physicians, not beds, are the bottleneck

When healthcare administrators think of hospital bottlenecks and delays, they usually think of three things as the root causes: beds, beds and beds. Of course, staffing and other resources factor in, but usually the common denominator is the ability to provide clean, ready, staffed beds. However, in some hospitals there is a second key constraint in parallel with bed availability: -the availability of providers, or provider “teams,” to care for newly admitted patients.

For many hospitals, this is a non-issue. There are always physicians ready to promptly take a call and accept responsibility for a new patient. Yet for other hospitals, difficulties, shortages, and delays in assigning accepting physicians and teams may have more impact than the availability of beds altogether.

The most prominent examples are teaching hospitals in which resident housestaff provide a significant proportion of care. Once upon a time, residents were expected to work with almost no limit on hours or patient load. Those days are gone. Accreditation Council for Graduate Medical Education (ACGME) rules today sharply limit the number of new patients a resident can accept, the total number of patients they can carry, and the hours they can work.

In other hospitals, attending physicians or advanced practice providers may have similar limits based on contracts or other terms of work. This can be the case in academic settings, but also in the (rare) environments in which providers are unionized, or simply have highly-structured work terms.

Siloing can also create provider shortages and delays. Siloing occurs when provider capacity is broken into many separate teams. In smaller hospitals, it is often hospitalists and primary providers with admitting privileges who admit the vast majority of patients, even when they require specialty care or surgery. In some large tertiary and quaternary referral hospitals, however, there may be highly specialized admitting teams such as cardiology, renal medicine, neurosurgery, or orthopedic surgery. Any siloing can lead to loss of effective capacity and situations where there is a long delay because some teams are “full” even while other teams still have capacity. More significantly, there are often major delays involving three- or even four-way discussions to determine who will accept a new patient.

Finally, there is the question of incentives. In environments such as academic hospitals, but also some others, there may be no incentive to providers to take on more new patients, or carry a larger panel. In such environments, delays and long discussions can be more common.
What does this mean for those of us working to improve patient flow? In particular, what does it imply when planning to handle surges in patient volume? There are several effective strategies to consider.

First, wherever possible, reduce silos. It makes no sense to have some teams half full while patients wait hours because other teams are out of capacity. This can be done by merging teams, maximizing flexibility regarding types of patients that can be accepted, and allowing overflow between teams.

Second, assigning teams must be policy driven, and not a recurrent, case by case, discussion. Empowering emergency physicians and the admissions office to make “automatic,” single-step assignments will dramatically reduce delays.

Third, even in highly specialized academic centers, there can be robust hospitalists or general internist teams designed in such a way that they can “flex up” rapidly to accommodate spikes in patient volume.

Fourth, in any hospital for which providers can be a bottleneck, providers need to be part of a surge plan. This means having triggers and actions. Actions can include temporarily enlarging team panels. This may be something that is worked out with Graduate Medical Education (GME) leadership, or it may involve supplementing resident teams with advanced practice providers. New teams may be created on a short-term basis to handle a surge, diverting physicians from educational, research or other tasks. Overflow rules between teams can be relaxed.

Finally, all operational planning, and in particular surge planning, becomes more effective with accurate demand and supply modeling, and forecasting. Discrete event simulation, what-if scenario testing, and advanced forecasting methodologies giving three or more days’ warning of volume spikes, are technologies and methodologies available to hospitals and health systems today.

These tactics and strategies are just as effective at maximizing the care we can provide with available physicians as they are at maximizing care we provide with available beds. Finding ways to resolve these problems in the hospital ensures that healthcare professionals can continue toward the ultimate goal – improving the access to and quality of patient care.

Originally appeared on the Hospital IQ blog:  https://www.hospiq.com/blog/surge-planning-when-physicians-not-beds-are-the-bottleneck/

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Managing Surges: Inpatient Triggers

Surge plans are created so hospitals and health systems can mobilize to meet the challenge of census surges with responses that are early, organized and complete. In my last post, I discussed how overcrowding in the emergency department is often used as a trigger for surge responses. The ED is “the canary in the coal mine” indicating when the hospital census is reaching critical levels. However, it is also possible to use direct measures of inpatient capacity to trigger surge responses.

In choosing accurate triggers, the aim is to find the right mix of “sensitivity” and “specificity.” Triggers that are high on sensitivity catch most search situations, but also produce false alarms. Triggers that are high on specificity minimize false alarms, at the cost of sometimes not triggering with true surge events.

Traditional census measures, such as midnight and noon census, are blunt instruments. Midnight and noon are not the most critical times for census. More importantly, many hospitals have specialty beds that can only be used for a narrow range of patients, like obstetrics, pediatrics, and epilepsy monitoring. It makes sense to exclude the specialty beds, and have a measure of non-specialty bed utilization, preferably updated hourly.

The combination of non-specialty utilization, known incoming admissions, and anticipated discharges, can be a very effective, accurate, and early trigger for surge action. While utilization percentages in the high 80s and 90s often signal the need for action, it is important to “road test” any new measure to get a feel for which level of utilization translates to log jammed systems, and compromised clinical care.

It is also worth going beyond the overall non-specialty utilization rate, to look at specific levels of care and determine which will become bottlenecked worst and first. Targeting that level of care, for instance, telemetry beds, allows focused efforts to be made by case managers, nursing, hospitalists, and others towards prioritizing discharges and judicious use of beds for that level of care.

While it is possible to do some of this work without dedicated IT systems, the data collected and stored by Electronic Health Records and electronic bed management platforms is invaluable. An advanced operations management platform, combining and modeling this data from across all systems, together with forecasts of incoming admission volume, can produce accurate surge warnings days in advance which can not only maintain or even improve the level of patient care during a surge but also minimize or reduce unnecessary costs and prevent staff dissatisfaction.

Rather than wait for the ED to be bursting at the seams, it makes sense to trigger surge responses directly based on inpatient bed utilization. The key is getting the measure right.

Originally published at blog.hospiq.com

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Managing Surges: Triggers in the Emergency Department

Hospital Operations Management, Patient Flow, Hospital IQ, ED Overcrowding
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Curing capacity issues in a hospital involves actions ranging from long-term, strategic improvements in matching supply and demand for beds, through to immediate actions to address problems in the here-and-now. However, there are short-term preparedness measures, specifically defining triggers to action, that can mitigate or bypass the disagreements and loss of time in activating responses to census surges. The Emergency Department (ED) is a good place to start.

The ED is often the “canary in the coal mine” for hospital census surges. When the hospital becomes critically full, admitted patients wait hours or even days to be assigned beds, all the while “boarding” in ED stretchers. With stretchers in the ED full, new emergencies cannot be brought in. Meanwhile, the waiting room is full, and patients begin to walk out rather than wait to see the doctor. Ambulance dispatches may officially ask to take new patients to other hospitals in the area (“diversion”), or unofficially do the same thing as they witness the crowding and delays. Research has shown that ED overcrowding is associated with worse clinical outcomes and higher mortality rates for ED patients. ED overcrowding is a failure on all fronts: a failure in the mission to provide care, and failure in quality of care, and a serious financial failure from loss of case volume.

When is the right time to call for help? Doctors and nurses in the ED often say they know overcrowding when they see it, but struggle to have an agreed-upon measure. Hospital and emergency leaders want a measure that is backed by research, and validated so they can understand when overcrowding will lead to walkouts, diversion and delays in care.

But how can one scale represent an inner-city ED with 70 beds seeing 100,000 patients a year, and just as faithfully represent a rural ED with 12 beds and 20,000 patients? Researchers have developed standardized scales used internationally to provide standardized apples-to-apples scales and triggers to action, across EDs of different types and sizes.

NEDOCS  is the most widely used scale. The inputs include 1) Demand: total number of patients in the ED (and waiting room), the number of critical patients (1:1 nursing, on ventilator) 2) Supply: number of ED beds, number of hospital beds 3) Delay measures: boarders, length of stay in the ED, waiting room time.

Other scales include READI (more factoring of acuity, plus provider staffing), EDWINEDCS (includes hospital occupancy) and SONET.

There is a lot of debate to be had over which scale is best for a particular ED. However, the most important thing is to start measuring. It is relatively straightforward to measure all five of these scales four times a day. At the same time, get input from the charge nurse and from physicians on whether crowding is impacting patient care, patient experience and the sense of pressure in the work environment. Put these together with walkouts and ambulance diversion and after a month you will have a good idea of which scales can be a trigger for action.

Of course, all these scales have one thing in common – they tell you when the storm has hit. They do not offer a weather forecast. New computer-intensive approaches involving discrete event simulation and machine learning to predict incoming patients, plus a holistic model of patients already in the hospital, can offer several days of advance notice, providing crucial time to fill staffing gaps and address hospital census among other measures.

Finally, hospital crowding is not only about the ED, and there are triggers for action that should also be considered that have nothing to do with the ED. More on that soon.

This article originally appeared on the Hospital IQ Blog site.

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Five ways to break through the perioperative performance ceiling

Becker’s Infection Control & Clinical Quality

My article on using advanced computer modeling to improve perioperative efficiency: on time starts, utilization, staffing efficiency, cost control, seeing more cases without adding rooms/staff and more:

http://www.beckershospitalreview.com/quality/five-ways-to-break-through-the-perioperative-performance-ceiling.html

Patient Flow

Only a Holistic Approach Can Fix Patient Flow

Patient Flow, Hospital Administration, Operations Management, Overcrowding, Discrete Event Simulation
Modeling the Entire Hospital

When working to improve patient flow, it is vital to recognize that the different parts of a hospital are deeply interconnected. The nursing units where overcrowding is most evident may not be the units where the mismatch between demand and capacity is causing the problem. Further, patients have complex journeys through their hospital stays, and do not simply move “downstream” from ED to ICU to the floor. In order to improve patient flow in hospitals, sophisticated data analytics are needed to guide decisions on beds and staffing, and to target efforts on length of stay. And to deliver meaningful, actionable information, such analytics must be “holistic”. By holistic, I mean that analytics must encompass the entire interconnected picture of a hospital or even a system, as well as the full complexity of patient movements.

Those of us who work in patient flow have long realized that we cannot address any one part of the hospital in isolation. When tasked with “fixing the ED” to reduce crowding, walkouts, and ambulance diversion, and to improve door-to-doctor time, we know that process changes in the emergency department alone won’t get us to where we need to be. In most cases, emergency departments with significant crowding and delays are that way because beds in the emergency department during peak hours are filled with patients who are admitted and who are waiting to be moved to inpatient beds. Thus, freeing up inpatient capacity is key to unblocking the emergency department.

The same things hold true for other parts of the hospital. We cannot address problems in intensive care units without addressing the floor. We cannot address the PACU without addressing the intensive care units.

We also know that to fix problems in one part of the hospital we have to look both “upstream” and “downstream” to ensure we are actually addressing the real problem and not a symptom. The ICUs may be full because there aren’t enough telemetry beds for patients to move out to, not because there are too few ICU beds.

However, the picture is far more complicated than words like “upstream” and “downstream” can convey. Patients may move from the floor up to the ICU or go from the ICU to the OR, and sometimes they are directly discharged home from the ICU.

The true complexity of all the different patient journeys between different parts of the hospital has to be adequately represented if we are to target our true goals: namely, how often do we want to be able to place patients in the right level of care and the right nursing unit and how much of a delay are we willing to tolerate.

Nineteenth century approaches cannot yield the quantitative answers needed to fix flow. Walking around and looking at units that are full or at beds that are empty does not adequately explain what actions are required. Midnight and noon census, basic arithmetic and spreadsheets all fall short, as does queuing theory alone, which simplifies patients’ journeys into flow between compartments based on formulas and probability distributions.

We need computationally intensive advanced data modeling, such as discrete event simulation and what-if scenario testing, if we are to make the best use of our beds. Truly holistic models represent all the different parts of the hospital, including the ED, the OR, PACU, ICUs, floor; they take into account multiple sites across health systems; they factor in real-life constraints from hospital policies; and they represent the full complexity of patient journeys which crisscross throughout institutions. Only such holistic approaches can accurately represent the complexity we wish to manage. And only such approaches can provide us the operational clarity we need to improve patient access, and to better align staffing structure for overall financial performance.

In the broader culture, when the word holistic comes up, it can come across as a throw away adjective, used to sell everything from skin care products to dog food. But in hospital administration, a 21st century data analytics platform that offers a holistic view for operational planning and management is far from being a consumer luxury. It is an essential requirement for delivering efficient, effective patient care.

Paris Lovett, MD, MBA, FACEP, FACHE
Chief Medical Officer, Hospital IQ
Post originally appeared on the Hospital IQ Website